Privacy Policy

2026 Acorn Donation Form

ACORNS! Project Arc
Alameda Native History Project

Effective Date: February 25, 2026

1. Scope

This Privacy Policy applies solely to the 2026 Acorn Donation Form.

This form is administered through the Alameda Native History Project Community Research Platform and is used exclusively for participation in the ACORNS! Project Arc 2026 donation cycle.

The Alameda Native History Project is the legal entity responsible for this form. ACORNS! Project Arc is a program of the Alameda Native History Project. The Community Research Platform is the technical infrastructure used to administer this form.

Each survey or form operated by the Alameda Native History Project has its own privacy policy. This policy does not govern other forms, websites, or programs.

2. Categories of Information Collected

At or before the point of collection, we disclose the categories of personal information collected and the purposes for which it is used.

This form may collect the following categories of information:

A. Identifiers

• Full name

• Email address

• Phone number

• City or region

• Organizational affiliation, if applicable

B. Donation Information

• Harvest method

• Storage method

• Processing method

• Estimated quantity

• Land access information

C. Safety Information

• Emergency contact name

• Emergency contact primary phone number

• Emergency contact alternate phone number

D. Voluntary Responses

• Open-ended comments or explanations voluntarily provided

We do not collect additional categories of personal information beyond those disclosed here.

3. Purpose of Collection

Information is collected for the following specific purposes:

• Coordinating acorn donations

• Evaluating donation eligibility under the Acorn Donation Guidelines

• Planning processing, storage, and logistics

• Ensuring participant safety during drop-off or harvest activities

• Maintaining internal program records

• Meeting grant or reporting requirements, where applicable

Personal information is not used for purposes incompatible with those disclosed at the time of collection.

4. Sale or Sharing of Personal Information

We do not sell personal information.

We do not share personal information for cross-context behavioral advertising.

We may disclose personal information only:

• To service providers operating under written agreements requiring equivalent privacy protections

• To research collaborators operating under Indigenous data governance protocols, where applicable

• When required by law

All service providers are contractually restricted to limited and specified purposes and are required to provide privacy protections consistent with California law.

5. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes disclosed at collection.

Retention periods are determined based on:

• The duration of the 2026 donation cycle

• Safety and liability documentation requirements

• Research lifecycle needs, where applicable

• Legal or grant reporting obligations

We do not retain personal information longer than reasonably necessary for the disclosed purposes.

When no longer required, personal information is securely deleted or de-identified.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards appropriate to the nature of the personal information collected.

These measures include:

• Encrypted transmission where available

• Restricted administrator access

• Role-based access controls

• Secure hosting infrastructure

• Regular system updates

Personally identifying information is encrypted at rest where technically feasible.

7. Minors

This form is not intended for individuals under 18 years of age.

Minors may not independently submit this form.

We do not knowingly collect or store personal information from minors.

8. California Privacy Rights

If you are a California resident, you have the right to:

• Know the categories of personal information collected about you

• Request access to specific personal information

• Request correction of inaccurate personal information

• Request deletion of personal information

• Opt out of the sale or sharing of personal information

• Limit the use of sensitive personal information, where applicable

To exercise these rights, you may submit a request to:

[email protected]

We will respond within the time required by law. We may verify your identity before fulfilling certain requests.

9. No Retaliation

We do not discriminate against individuals for exercising privacy rights.

Participation in the ACORNS! Project Arc donation program is voluntary. However, failure to provide required safety information may result in ineligibility to participate.

10. Contact

Privacy Rights and Data Requests

Requests related to privacy rights under California law, including access, correction, or deletion of personal information submitted through this form:

[email protected]

Mailing Address:
Alameda Native History Project
2201 Shoreline Drive #6334
Alameda, CA 94501

ACORNS! Project Arc Donation Questions

Questions regarding acorn donation guidelines, eligibility, logistics, or program operations:

[email protected]